FM Trend Report
FM Trend Report
The Facility Management Trend Report 2023, the fifth edition since 2015, analyzes trends and developments in Belgium.
This is a collaboration between PROCOS Group & Belfa. Facility managers play a crucial role in climate projects, energy conservation, hybrid working, and employee well-being. The report aims to raise awareness and increase knowledge within and beyond the field. COVID-19 has prompted adjustments, with hybrid working becoming a new priority. Facility managers must act strategically in economically uncertain times. Their role as generalists with technical expertise is emphasized, with a focus on sustainability and human aspects. European standards and regulations are having a growing impact, especially in the field of sustainability. The report aims to inform policymakers about the value of Facility Management and provide expertise for improvement initiatives in Belgium.
The sustainability transition
Facility Management has significant potential to contribute to achieving sustainability goals, but there are several challenges to overcome. Firstly, there is a need for increased awareness within organizations regarding the role of FM in pursuing the SDGs and contributing to ESG and CSRD reporting. Additionally, implementing sustainable FM practices requires investments in technology and infrastructure, with organizations needing to recognize that this yields long-term benefits. Furthermore, continuous training and education are essential to provide FM professionals with the skills and knowledge necessary to effectively contribute to sustainability goals. Finally, collecting and analyzing relevant data is crucial for measuring the impact of FM initiatives. In conclusion, Facility Management is evolving from cost control to becoming a powerful player in achieving sustainability goals, as outlined in the SDGs and the ESG framework.
Resources
The world of Facility Management is undergoing significant changes due to digitization, a tight labor market, and the aftermath of the COVID-19 crisis. This requires a new business strategy to make organizations more flexible and agile, given the expected long- term structural trend of labor shortages. Technology, such as robots and artificial intelligence, offers solutions to resource problems through automation, scalability, cost savings, safety, human-machine collaboration, data analysis, and adaptability. Labor flexibilization can also help with flexible working hours, part-time work, freelancers, and job-sharing. Legislation can contribute to addressing resource problems by facilitating flexible forms of employment, supporting training and development, promoting inclusion and diversity, and stimulating certain sectors. The war for talent means that employees hold the power, forcing organizations to provide experiences that resonate with both applicants and employees. Facility managers are transitioning to the role of experience managers, focusing on creating a positive work environment and a meaningful experience for employees.
Human centric
The transition to hybrid working underscores the importance of satisfied, motivated employees for organizational success. Hybrid working combines office and remote work, giving employees flexibility and the ability to improve their work-life balance. Facility management plays a crucial role in this transition to flexible workplaces, promoting the integration of technology, ergonomics, well-being, sustainability, safety, and security. Placing employees at the center of the work environment is essential, with diversity, equality, and inclusion being key pillars. Facility services can contribute to promoting these values by encouraging accessibility, respect, inclusive communication, training, and support for diverse work styles. Integrating diversity and inclusion into the facility strategy contributes to a culture of respect and collaboration, which fosters the success and growth of the organization.
Technology
The digitization within Facility Management is evolving towards a phase where technology further supports daily facility management. Key concepts such as data management, platform strategy, cybersecurity, and user experience are essential for this success. Currently, the deployment of FMIS (Facility Management Information System) has reached a mature phase, with organizations investing in process optimization, reporting, and customer-centricity. Future focus lies on smart devices, installations & buildings (IoT), and the use of mobile apps. Data is becoming increasingly important, with emerging concepts such as Smart Buildings and Digital Twins using IoT to collect data, particularly focused on workspace occupancy, environmental conditions, and energy monitoring. The use of mobile apps is becoming more commonplace, enabling employees to manage the availability of facility services. Looking ahead, an integrated approach to technology within FM will be essential, with platform strategies and collaboration with IT becoming increasingly important. Data management is becoming more challenging, requiring new competencies for analyzing and utilizing operational data. AI and Robotics will play a larger role, with AI algorithms optimizing and automating processes, and Robotics (co-bots) supporting human tasks. Therefore, the future of Facility Management is characterized by an increasingly prominent role for technology and software.
Conclusion
The Facility Management sector faces challenging opportunities, such as the adoption of hybrid working and the implementation of sustainability standards like CSRD. Despite these possibilities, statistics show that FM is still trapped in an operational tunnel vision. Several hypotheses are proposed to explain this. Firstly, the lack of sufficient competencies and skills among FM professionals may play a role. Traditionally, education tends to focus more on operational knowledge rather than strategic aspects. Secondly, the overwhelming operational burden may hinder FM managers from developing strategically. In many cases, operational tasks are not adequately distributed to make room for strategic growth. Thirdly, networking opportunities within the FM field may be limited, potentially depriving FM professionals of the right support and inspiration. The missed potential of the facility manager appears to be caused by a combination of these factors. To make progress, continued investment in knowledge, skills, and networking opportunities is crucial for both current and future facility managers.